Reports to: the Appointed Clergy
Effective: June 1, 2016
Supervises: N/A
Status: Full Time
FLSA: Exempt
Position Purpose and Vision: The Executive Assistant is an extension of the ministry of the pastors of UUMC, who value the position as such. The Executive Assistant contributes actively to the community of the staff and to the ministry of the church. The Assistant’s responsibilities are integral to fulfilling the church’s mission of transforming lives by loving God, serving others, and building Christian community.
Essential Responsibilities:
• Provide support for all appointed clergy
• Receive and communicate pastoral care and member needs, between clergy, faith community nurse, and members, maintaining the prayer list
• Administer pastoral care visitation schedule
• Maintain clergy calendars and prioritize clergy duties and tasks
• Receive incoming calls for all clergy
• Manage incoming email for pastors
• Sort US postal mail in order of importance
• Perform organizational and preparatory tasks in support of pastors’ ministry responsibilities
• Schedule staff meetings and prepare meeting agenda
Qualifications:
Education and Training
• Bachelor’s Degree preferred
Experience
• Minimum of 2 years of Administrative or Personal Assistance experience
• Working with volunteers
Skills:
• Passion for Christian faith and enthusiastic support of UUMC’s mission to love God, serve others and build Christian community
• Ability to maintain confidential information
• Proficiency in MS Office and Outlook
• Strong organizational skills and attention to detail
• Excellent written and verbal interpersonal communication