Website Duke Divinity School
The primary responsibility of the Program Coordinator is to plan, coordinate and administer assigned programs in the Office of Wesleyan Engagement at Duke Divinity, including the development, implementation and supervision of related procedures, processes and services. The Program Coordinator reports primarily to the Senior Director of Wesleyan Formation Initiatives in conversation with the Associate Director of Rural Church Engagement within Duke Divinity and serves as a key member of a team that works collaboratively to supply excellent service to the organization’s clients.
Plan, coordinate and administer assigned programs.
Coordinate regular programs of The Office of Wesleyan Engagement including, but not limited to, Wesleyan Formation Initiatives, Methodist House of Studies, Convocation on the Rural Church, Study Leave and Convocation and Pastors’ School.
Support team members in proper methods and procedures and ensure accuracy in work.
Assist program directors to create planning and production timelines and adhere to budgetary requirements.
Coordinate and facilitate faculty and speaker relationships, materials, audiovisual, travel and hospitality.
Plan and coordinate registration processes, including creation of event and registration site in event database.
Create and manage event timelines within the database and gatekeeper for those activities.
Assemble event schedules.
Oversee assembly of event materials.
Book facility reservations and space assignments; research service providers; arrange event hospitality, including meals, accommodations and transportation.
Review service provider contracts. Manage event registration.
Administer and supervise event operations both on and off-site.
Assist participants with content and curricular inquiries.
Interface with vendors to ensure cooperative efforts are enhanced and available resources are utilized.
Conduct site and event visits to observe service performance of vendors, as needed.
Collaborate with program directors to negotiate and obtain vendor contracts.
Submit deposits for vendor contracts.
Submit vendor invoices; coordinate timely payment.
Provide timely feedback and evaluation to vendors.
Maintain good working relationships by providing timely information and fulfilling contract terms.
Execute the marketing strategy for services.
Coordinate public relations activities related to assigned programs including invitations, printed materials, advertising, and execute web page updates and changes.
Contribute to calendar of events.
Coordinate elements of the plan and schedule of release of invitations and web pages.
Identify appropriate methods through research and recommendation.
Assemble program information.
Manage distribution of information and assure accuracy of lists.
Provide periodic email and correspondence updates to internal and external constituencies.
Review results of participant evaluations with program director and draw conclusions on impact of program content, event planning and participant satisfaction.
Recommend and implement modifications to operations and/or program content to improve effectiveness and use of resources.
Serve as a representative of the Divinity School at program events and in public and university settings.
Attend professional meetings as appropriate.
Act as liaison to other programs, offices and departments at Duke.
To apply for this job please visit careers.duke.edu.